Error Trapping in Excel

I had a query about how to set up a spreadsheet for future rows to be added but without showing all the error messages you get when a formula expects there to be something in a cell which hasn't yet had data entered.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/TH4gT5-UQQI/AAAAAAAAGDA/5zrhPqp0_5A/s1600/20100901a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5511878520299864322" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/TH4gT5-UQQI/AAAAAAAAGDA/5zrhPqp0_5A/s400/20100901a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 334px;" /></a>Here's an example spreadsheet that works out how many miles per gallon of fuel you are using. I'm old enough to not want to know how many miles per litre I am getting so the spreadsheet converts the litres I buy into gallons.<br /><br />I have entered data up to row 8 but from row 9 downwards there are either errors or data showing where I don't want to see anything until data is entered into those rows.<br /><br />The only data I need to enter will go in column A (the date I buy fuel), column B (the mileage shown on the odometer of my car when I refuel) and column D (the number of litres I put in the tank).<br /><br />A formula in cell C9 <strong>=B9-B8 </strong>calculates how many miles since the last refuelling. Because there is no data in cell B9 it has calculated a value of -4328 ie zero minus the value in cell B8.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/TH4jTMFKW1I/AAAAAAAAGDI/1RwsJs80DX0/s1600/20100901b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5511881806515428178" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/TH4jTMFKW1I/AAAAAAAAGDI/1RwsJs80DX0/s400/20100901b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 334px;" /></a>The display in cell E9 is even worse because there is an error message displayed due to the lack of data in cell D9 which is causing a <em>Divide by Zero </em>error.<br /><br />The formula in cell D9 is <strong>=C9/(D9/4.546)</strong>. The bit inside the brackets (<strong>D9/4.546</strong>) converts the number of litres into gallons. Then the number of miles travelled, held in cell C9, is divided by the number of gallons to give the miles per gallon figure.<br /><br />There really is no error here in human terms because the data simply hasn't been entered yet. But unless we want to copy the formulae down every time we add a row of data, the spreadsheet will see a logical error and report it.<br /><br />So we can use a simple <strong>=IF </strong>formula to test for the existence of a value in the critical cells before displaying anything.<br /><br /><a href="http://2.bp.blogspot.com/_i9xWjDR4D-E/TH4o8C8RjsI/AAAAAAAAGDo/KSG-3S1rh1c/s1600/20100901c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5511888005995007682" src="http://2.bp.blogspot.com/_i9xWjDR4D-E/TH4o8C8RjsI/AAAAAAAAGDo/KSG-3S1rh1c/s400/20100901c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 334px;" /></a>In cell C9 we have the formula <strong>=IF(B9="","",B9-B8)</strong>.<br /><br />Let's break down the <strong>=IF </strong>syntax first then look at what it is doing.<br /><br />It uses the commas to separate the different segments and takes the form <strong>=IF(you find this, then do this, otherwise do this)</strong><br /><br />If a cell contains nothing, that can be represented by placing the contents (nothing) between a set of double quote marks - "". Note that there is a big difference between nothing and a zero! So we can't use <strong>=IF(B9=0</strong>...<br /><br />So the formula is saying; <strong>=IF(B9 holds nothing, do nothing, otherwise display B9-B8)</strong><br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/TH4m4FhUGkI/AAAAAAAAGDY/tpL7kygfK4s/s1600/20100901d.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5511885738944502338" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/TH4m4FhUGkI/AAAAAAAAGDY/tpL7kygfK4s/s400/20100901d.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 334px;" /></a>Likewise we can add a similar <strong>=IF </strong>to the formula in cell E9, in which case the existence of a value in cell D9 are the key to whether we want a value displayed or not.<br /><br /><strong>=IF(D9="","",C9/(D9/4.546))</strong><br /><br />The formulae can be copied down both columns B and E and each time you refuel you just need to add data to columns A, B and D to complete the row.

Diposting oleh Abdullah Syafii

Sound and Video Downloads instead of Playing from a Web Page

<p>I recently had a problem with Windows Media Player not opening from a web page. Instead it asked if I wanted to save or download the media file. I have a lot of web pages with sound files attached and this was causing no end of problems so I set about looking for a solution. <p>A search on Google found that as a Windows Vista user I was not alone in experiencing this and yet, whilst there were lots of suggestions about the cause and solutions, it was obvious that the solutions weren't working for most people. And the suggestions were mainly of the <em>reinstall Windows Media Player</em> variety. Not something I like to do unless it's a last resort and in any case I've found in the past that whatever settings you have, have a tendency to be remembered... <p>The causes were varied but most forum entries seemed to be blaming the <em>Quicktime</em> software. I had installed that just about the time my problems started - but I had also had to install <em>i-tunes</em> also so there was potentially another cause there. <p>Anyway in the end I ignored most of the advice and tried this and it worked for me. <p><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/Sy9TKwpexAI/AAAAAAAAFVE/vopfrQDI0VY/s1600-h/20091221a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5417640321072677890" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/Sy9TKwpexAI/AAAAAAAAFVE/vopfrQDI0VY/s400/20091221a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 321px; height: 400px;" /></a>Go to the Windows Start Menu and choose <em>Default Programs</em> <p><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/Sy9T0yOgUGI/AAAAAAAAFVM/0DYsqEJQpFQ/s1600-h/20091221b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5417641043050909794" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/Sy9T0yOgUGI/AAAAAAAAFVM/0DYsqEJQpFQ/s400/20091221b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 300px;" /></a>Choose <em>Set your default programs</em>. (Most of the suggested solutions instead chose the option to <em>Associate a file type or protocol with a program</em> - so if this doesn't work for you then try this next!) <p><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sy9UgKn2XcI/AAAAAAAAFVU/oKBb37qre6M/s1600-h/20091221c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5417641788334038466" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sy9UgKn2XcI/AAAAAAAAFVU/oKBb37qre6M/s400/20091221c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 301px;" /></a>It may take this next window a few seconds to fully load so remember to breathe and give it a little time! <p>Select <em>Windows Media Player</em> in the list on the left and <em>Set this program as default</em> in the right <em>even if it says it already has all its defaults</em>. <p>That worked for me. Going back into a web page and clicking a link to a sound file caused Windows Media Player to open and play the sound file. <p><b>2014 UPDATE</b> <p>This has happened a few times to me now and always after updating or downloading a new version of i-tunes. Recently the above routines did not cure the problem. So here's the one that did... <p><center><a href="http://2.bp.blogspot.com/-ttcfD1Dxybc/Ut-PsSy1iwI/AAAAAAAAMmg/2wX4w3Z09Zg/s1600/20140122a.jpg" imageanchor="1"><img border="0" src="http://2.bp.blogspot.com/-ttcfD1Dxybc/Ut-PsSy1iwI/AAAAAAAAMmg/2wX4w3Z09Zg/s1600/20140122a.jpg" /></a></center> <p>Go into Default Programs as described above but this time choose the bottom option: <i>Set Progam Access and Computer Defaults</i> <p><center><a href="http://3.bp.blogspot.com/-3460SjHk4ZE/Ut-TuUGSHJI/AAAAAAAAMms/b9aZj_921LE/s1600/20140122b.jpg" imageanchor="1"><img border="0" src="http://3.bp.blogspot.com/-3460SjHk4ZE/Ut-TuUGSHJI/AAAAAAAAMms/b9aZj_921LE/s1600/20140122b.jpg" /></a></center> <p>If the top option is ticked (<i>Microsoft Windows</i>) you shouldn't be having this problem anyway... <p>If the middle option is ticked then that would be the reason why Windows Media Player won't work (at all!) <p>If the bottom option is ticked (most likely if you are still reading this) then click to drop down the details as shown. <p><center><a href="http://2.bp.blogspot.com/-_WJzpOTueWo/Ut-Ud7GBYKI/AAAAAAAAMm0/0VNwdrg0czg/s1600/20140122c.jpg" imageanchor="1"><img border="0" src="http://2.bp.blogspot.com/-_WJzpOTueWo/Ut-Ud7GBYKI/AAAAAAAAMm0/0VNwdrg0czg/s1600/20140122c.jpg" /></a></center> <p>Scroll down until you see the options for <i>Choose a default media player</i> and you should see that <i>Use my current media player</i> is ticked. Tick the option for <i>Windows Media Player</i>, then click the <i>Ok</i> button. Close your browser and on reopening it you should find the problem resolved. Hurray for the good guys! <p><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/Sy9WMcNwBTI/AAAAAAAAFVc/R2vUo6wC3UQ/s1600-h/20091221d.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5417643648482280754" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/Sy9WMcNwBTI/AAAAAAAAFVc/R2vUo6wC3UQ/s400/20091221d.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 251px;" /></a>

Diposting oleh Abdullah Syafii

Mouse Pointer Won't Move - Clean the Mouse!

If you have a mouse that has a ball underneath rather than a red light then you are going to have to clean it every now and then.<br /><br />A lot of computer users get confused when the mouse pointer starts to stick, move in jerks, or fails to move at all despite them running the mouse around the desk like a maniac.<br /><br />What has happened is that the rollers that the ball presses on to convert the movement into electrical signals have got covered in grease and dust and the ball is slipping on them instead of rotating them.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SmrckrEcK-I/AAAAAAAAE5g/HlILBRP5tLs/s1600-h/20090725a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5362340828932746210" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SmrckrEcK-I/AAAAAAAAE5g/HlILBRP5tLs/s400/20090725a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 268px;" /></a>Turn the mouse over and you will see a plate covering the ball which can be unscrewed by applying pressure with a finger to each side and turning anti-clockwise about a quarter turn.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SmrdOR5hEII/AAAAAAAAE5w/rE_14gyzgLc/s1600-h/20090725b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5362341543730548866" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SmrdOR5hEII/AAAAAAAAE5w/rE_14gyzgLc/s400/20090725b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 268px;" /></a>Turn the mouse back over and the plate and the rubber ball should drop into your hand.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SmrdYClKmJI/AAAAAAAAE54/qqW3SJhzQBQ/s1600-h/20090725c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5362341711417350290" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SmrdYClKmJI/AAAAAAAAE54/qqW3SJhzQBQ/s400/20090725c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 268px;" /></a>Inside the ball cavity are two long rollers that will be covered in a certain amount of gunge and grot! Look at the spot in between the two rollers and opposite that spot will be a small spring-loaded roller that keeps the ball pressed to the two larger rollers.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/Smrd1cqW_HI/AAAAAAAAE6A/qDDUrCR1Hsw/s1600-h/20090725d.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5362342216634662002" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/Smrd1cqW_HI/AAAAAAAAE6A/qDDUrCR1Hsw/s400/20090725d.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 268px;" /></a>Now it's a matter of scraping off the covering of grease and dust, rotating the rollers a little at a time until they are clean all the way round. You could be slightly amazed at the amount of greasy fluff you have to remove! It is caused by the mouse rolling over areas where you have previously rested your hand and the skin's natural moisture mixes with dust to form this material. Clean the small spring-loaded roller too - this is a bit more difficult because the pressure of your finger makes it retreat into the body of the mouse against its spring!<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/SmregaWCAoI/AAAAAAAAE6I/PA2PP9kUZ78/s1600-h/20090725e.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5362342954746905218" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/SmregaWCAoI/AAAAAAAAE6I/PA2PP9kUZ78/s400/20090725e.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 268px;" /></a>Once you have cleaned the rollers, use a small paint brush to clean the ball cavity.<br /><br />The ball itself probably won't need cleaning but in extreme cases it can be cleaned by brushing it with a slightly stiffer brush. Don't be tempted to wash or wet it. Clean Blue Tack can be useful to pick off bits, but make sure you don't leave any shreds of Blue Tack on the ball.<br /><br />Before putting the ball back, clean off any debris and grease from the underside of the mouse casing - the feet and around the edges of the label.<br /><br />Lastly drop the ball back in, taking care not to handle it unnecessarily - you'll just transfer more grease onto it - and then place the retaining plate back over it, aligning the lugs and twisting clockwise to secure it. Your mouse should now work perfectly for another couple of weeks or so!

Diposting oleh Abdullah Syafii

Excel: Manipulating text with LEFT, RIGHT, LEN, FIND, IFERROR

This entry solves the problem of having a single field for someone's name in a spreadsheet but then wanting to split it into forename and surname - perhaps because you want to sort rows alphabetically by name - hmm... yes... there's another entry to come!<br /><br />This one was suggested by a colleague, <em>Patrick Bellis</em> and he did actually provide a solution as well. I've had a fiddle and come up with an enhanced version though that shows how to deal with entries that have two forenames or a middle name or initial. It doesn't deal with more than one middle name or initial although you can do that easily - details later!<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SmbkrfRzgDI/AAAAAAAAE4o/G3d1q5EEQNE/s1600-h/20090722a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5361223842212839474" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SmbkrfRzgDI/AAAAAAAAE4o/G3d1q5EEQNE/s400/20090722a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 228px;" /></a>So in my simple example, the <em>Full Name</em> field was the previously existing field and I have used formulae to split this into the two new fields, <em>Forename</em> and <em>Surname</em>.<br /><br />Now I have to say that this isn't my preferred way of doing this. My preferred way would be to use a <em>Visual Basic</em> (or <em>VB</em>) routine in a macro, but whilst these work for me quite easily in MS Access - the database application that comes with Microsoft Office Professional, I've never managed to get VB macros to work in Excel even when my efforts look exactly like the example in the <em>Help</em> pages. Someone else will have to suggest a fix for that perhaps?<br /><br />The <em>VB</em> routine would allow me to search for the <em>last</em> space within the name field. Using a simple formula, we have to search for the <em>first</em> space and that's why there's a problem with people who have middle names.<br /><br />To get over this partly - more specifically to deal with people who have a single middle name or initial - I've used a third new column which I've placed over to the right, out of the way where it doesn't need to be seen or printed. It's doing nothing other than an interim calculation or manipulation of the <em>Full Name</em> field.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/Smblu2MAnRI/AAAAAAAAE4w/SeKFO6sZFQ4/s1600-h/20090722b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5361224999413783826" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/Smblu2MAnRI/AAAAAAAAE4w/SeKFO6sZFQ4/s400/20090722b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 224px;" /></a>I've left a blank column between the working bits of the spreadsheet and this interim field but in reality you may want to hide it away far over to the right - say in column Z or even ZZ!<br /><br />This interim field searches for the first space and will contain all the text that comes <em>after</em> that first space. <br /><br />But before we look at the formula for that field let's deal with the simplest formula - that for the <em>Forename</em> field. Before we even do that let's look at the common syntax (the use of characters and the order they must be used) that formulas in Excel have. <br /><br />Any formula starts with an equals sign (=). This tells Excel that we want it to calculate something rather than treat the following characters as a string of text.<br /><br />Many formulas use brackets (or <em>parentheses</em> to give them their posh name) to contain any parameters the formula needs to work and use commas (,) to separate each parameter. The formula name tells Excel what to do and the parameters tell it what to do it <em>to</em> and <em>how</em>. A bit like:<br /><br /><strong>=DO-THIS(Do it to <em>this</em>, Do it <em>like</em> this)</strong><br /><br />Formulas can be <em>nested</em>. That means we can use one formula to calculate the parameters for another formula. To find the <em>Forename</em> from the <em>Full Name</em> we need a formula that does this:<br /><br /><strong>RETURN THE CHARACTERS(from the <em>Full Name</em>, until you reach a space)</strong><br /><br /><br />For the Forename in Row 3 (so in the cell C3) the formula is:<br /><br /><strong>=IFERROR(LEFT(A3,FIND(" ",A3,1)),"")</strong><br /><br />There are three different functions here and as with all mathematical formulae you should start by understanding the innermost set of brackets first.<br /><br />That set contains the parameters for the <em>FIND</em> keyword. The <em>FIND</em> formula counts the character that contains the first character of the string we want to find (the example will make this clear). The syntax for <em>FIND</em> is:<br /><br /><strong>FIND(the string of text you want to find, the string of text you want to find it <em>within</em>, the first character within the original string that you want to start searching from)</strong><br /><br />Whoa! Too Much! Don't panic yet - I'm about to explain step by step. <br /><br />Step 1. The string of text we want to find is a space. So in the actual formula a few lines up you see <em>...FIND(" "...</em><br /><br />Step 2. The string of text we want to find the space within, is the <em>Full Name</em> field. So instead of actual text we have a pointer to cell A3. So far we have explained <em>...FIND(" ",A3...</em><br /><br />Step 3. I've put a figure one - <em>1</em> - because I want to start searching from the first character. Now; you could argue that there shouldn't be a space until at least the second character so I should have used a 2. But whilst there <em>shouldn't</em> that doesn't mean there <em>won't</em> be a space as the first character. Someone might have wanted to put their first initial and then their surname but not pressed the initial key hard enough. So by using a 1 instead of a 2, we do a simple bit of error trapping.<br /><br />So that should explain <em>...FIND(" ",A3,1)...</em> The result of that bit of the formula is the number of the character that contains the space as counted from the left. So as cell A3 contains the text "<em>John Burke</em>" the FIND formula should find the space in character 5 and that is the "result" or "return" of the FIND formula. In the next cell down when considering the string "<em>Seamus O'Leary</em>", the space is the 7th character so the FIND formula returns 7.<br /><br />Thus as we consider the next most inner bit of the formula - which is the LEFT keyword - I can simplify the formula for you.<br /><br />Instead of considering:<br /><br /><strong>LEFT(A3,FIND(" ",A3,1))</strong><br /><br />we can consider it as:<br /><br /><strong>LEFT(A3,5)</strong><br /><br />because Excel calculates the innermost formula first and works outwards, so once the <em>FIND</em> formula has run the <em>LEFT</em> formula works using the result.<br /><br />The <em>LEFT</em> formula chops and returns the text from the start (left) of the target string depending on how many characters you want. The syntax for <em>LEFT</em> is:<br /><br /><strong>LEFT(a string of text, the number of characters starting at the left of the string that we want to use)</strong><br /><br />Again the string of text we want to use is contained in cell A3 so we have <em>LEFT(A3...</em> and the number of characters we want to use (as calculated by the <em>FIND</em> formula) is 5. So <em>LEFT(A3,5)</em> is the same as <em>LEFT("John Burke",5)</em> and the result is <em>"John "</em>. Note that there is a space at the end, because we asked for 5 characters. It won't show so it doesn't matter, but if you wanted to be pedantic (anyone having problems with the formula should ignore this as over complicated) we could have used <em>LEFT(A3,FIND(" ",A3,1)-1)</em> which would have subtracted 1 from the value returned by the <em>FIND</em>.<br /><br />Ahem! But that's just being a clever clogs!<br /><br />So that just leaves us with the <em>IFERROR</em> bit of the formula and what that does is it stops Excel from coming up with an error message if there is no space at all.<br /><br />Basically the syntax for <em>IFERROR</em> is:<br /><br /><strong>IFERROR(I want Excel to do this, but if it finds an error then do this instead)</strong><br /><br />In the last parameter I've used two double quote marks "" - or in other words I've told Excel that if there is an error, instead of reporting that there's been an error it can show the text within the quote marks. Which is nothing. No text at all. The cell would be empty. Excel isn't good at telling you what's wrong; it just tells you there has been an error.<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/Smb3qhqi_SI/AAAAAAAAE44/nqQ-Ewbv7u8/s1600-h/20090722c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5361244716394544418" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/Smb3qhqi_SI/AAAAAAAAE44/nqQ-Ewbv7u8/s400/20090722c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 217px;" /></a>Without the <em>IFERROR</em> formula if there is no space at all then you just get the dreaded <em>#VALUE!</em> error, which tells you absolutely nothing! See Row 7 in the screen grab.<br /><br />And so to the surname... Unfortunately there is no way of saying 'Now take the rest' after having done a <em>LEFT</em> formula. But there is a <em>RIGHT</em> formula which does the same as the <em>LEFT</em> only from the rear of the text string.<br /><br /><strong>RIGHT(a string of text, the number of characters starting at the right of the string that we want to use)</strong><br /><br />Our problem now is that just because we know the position of the space, that still doesn't tell us how many characters we want from the right hand end of the Full Name, because we don't know how many characters there are in the surname.<br /><br />So we need to know how long the entire string of text is and to do that we use the <em>LEN</em> formula:<br /><br /><strong>LEN(a string of text)</strong><br /><br />The <em>LEN</em> formula only needs a single parameter and returns a number which is the number of characters contained within the string.<br /><br /><em>LEN("Fred Bloggs")</em> would return 11. (it's counting the space as a character don't forget)<br /><br /><em>LEN(A3)</em> returns 10 - because cell A3 contains the text "<em>John Burke</em>"<br /><br />What we need for the <em>Surname</em> is the length of the <em>Full Name </em>minus the length of the <em>Forename</em>.<br /><br />So including our error trap use of IFERROR in case there is no space character, our formula is:<br /><br /><strong>=IFERROR(RIGHT(A3,LEN(A3)-FIND(" ",A3,1)),A3)</strong><br /><br />Break it down from the innermost formula(s) in the nest. That's <em>LEN</em> and <em>FIND</em>. Both return numbers and we are taking <em>LEN</em> formula and then subtracting the result of the <em>FIND</em> formula. That gives us the number of characters to be returned by the <em>RIGHT</em> formula and as long as there is a space existing in cell A3 then we have our final result.<br /><br />The <em>IFERROR</em> formula this time, instead of returning no text at all, returns all of the <em>Full Name </em>field - assuming that any text with no spaces will be a surname. You can change this round if you keep a spreadsheet of celeb names such as <em>Madonna</em> or <em>Prince</em>!<br /><br /><strong>IFERROR(the main formula,A3)</strong><br /><br />Now I just need to explain the interim field. The nested formula for the Surname as described above would take everything from the <em>first</em> space. So if there is a middle name or initial then you get that <em>plus</em> the Surname. I've created an interim field with the formula just described and then the Surname field has a formula that is exactly the same but which <em>takes its original text string from the interim field</em> instead of the <em>Full Na</em>me field.<br /><br />You could have as many interim fields as you want, each whittling a middle name or initial out of the final surname, and with no errors even if there is no middle name.<br /><br />12 such interim columns would let you deal with those unfortunate people whose father named them after the long-forgotten football team in the 1960s or 1970s!

Diposting oleh Abdullah Syafii

Excel: Merge Cells and Multiple Lines in Cells

A couple of related formatting tricks that you can use within a spreadsheet this time.<br /><br />Let's start with a look at a standard bit of data.<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SlMpovAdyvI/AAAAAAAAE1g/vQq2CAOq50Q/s1600-h/20090707a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5355670161663576818" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SlMpovAdyvI/AAAAAAAAE1g/vQq2CAOq50Q/s400/20090707a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 231px;" /></a>Column A holds the collective heading - the people in Column B in the first four rows belong to Team A and then Team B personnel are held in rows 5 to 8.<br /><br />We could just repeat the descriptive header by selecting cell A1 and copying it down to the next three rows. But it then starts to become less clear because there is too much confusing text.<br /><br />So instead we'll merge cells A1 to A4 together as a single cell. In Excel a range of cells is written using the syntax A1:A4 - the colon means "<em>through to</em>".<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SlMqnR32oCI/AAAAAAAAE1o/-45tQRRR_us/s1600-h/20090707b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5355671236174585890" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SlMqnR32oCI/AAAAAAAAE1o/-45tQRRR_us/s400/20090707b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 255px;" /></a>So we need to select the four cells by clicking into A1 and then <a href="http://computerbasicsforfree.blogspot.com/2008/11/click-and-drag.html">click and dragging</a> until the range A1:A4 is selected.<br /><br />Then we select the <em>Merge & Center</em> whilst tutting slightly at the American spelling and hey presto, the four cells become one whilst at the same time the text has been centred in the horizontal plane. The text though has moved to the bottom of the new cell, to the spot previously occupied by cell A4.<br /><br />This is because <em>Merge and Center</em> (tut!) is more often used to merge cells next to each other horizontally - grouping a number of column headings for instance.<br /><br />We can do a couple of things now to format that and they include centring (darn it - the American spelling would look better there...) the text vertically and twizzing it round (Lancashire/technical term for aligning it vertically).<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SlMtSR8cW8I/AAAAAAAAE1w/FHGYrVxFtls/s1600-h/20090707c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5355674173951466434" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SlMtSR8cW8I/AAAAAAAAE1w/FHGYrVxFtls/s400/20090707c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 313px;" /></a>Select cell A1 (the merged cell still has that designation) and <a href="http://computerbasicsforfree.blogspot.com/2008/11/just-right-click.html">right-click</a> the mouse to bring up the dialogue box shown.<br /><br />Now select <em>Format Cells</em>.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SlMuPhrHqOI/AAAAAAAAE14/mOE_SsjrXqs/s1600-h/20090707d.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5355675226145794274" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SlMuPhrHqOI/AAAAAAAAE14/mOE_SsjrXqs/s400/20090707d.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 287px;" /></a>The resulting dialogue window allows us to format lots of things but for now we are interested in the Alignment tab (pointy hand 1).<br /><br />We can alter the text alignment to centre the text both horizontally and vertically (pointy hand 2) and we can twiz (or is it twizz?) the text (pointy hand 3).<br /><br />Having clicked the <em>Ok</em> button and resized the cell by double-clicking the right cell wall to get the <em>best fit</em> the result is as shown below. <br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SlMxMEZR48I/AAAAAAAAE2I/BmlQJ8uAp3M/s1600-h/20090707e.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5355678465281614786" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SlMxMEZR48I/AAAAAAAAE2I/BmlQJ8uAp3M/s400/20090707e.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 314px;" /></a>The pointy hand shows the simple way of aligning text left, right or centred in both horiziontal and vertical planes. The <em>AB</em> button with the little arrow to the right of the pointy hand can be used to twiz text - it opens the same dialogue box we have just used.<br /><br />That's one way of doing it. Here's the other - which may appear simpler, but may not meet your needs. It's always good to have an alternative!<br /><br />If whilst typing the names of the team members we used the ALT-Enter key combination we can force cell B1 to accept multiple lines within the single cell.<br /><br />So we type <em>John Tharmy</em> then hold down the <em>ALT</em> key and whilst it's held down, tap the <em>Enter</em> key. Now without moving from the cell type <em>Sally Vaite</em> and use ALT-Enter again until we read the last name. Now tap the <em>Enter</em> alone as you would normally do and the list of names each occupy a line within the single cell.<br /><br /><a href="http://2.bp.blogspot.com/_i9xWjDR4D-E/SlMw8Hv8ThI/AAAAAAAAE2A/6QICIljwGT4/s1600-h/20090707f.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5355678191304068626" src="http://2.bp.blogspot.com/_i9xWjDR4D-E/SlMw8Hv8ThI/AAAAAAAAE2A/6QICIljwGT4/s400/20090707f.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 249px;" /></a>Job done!

Diposting oleh Abdullah Syafii

Excel: Keep Headings in View Whilst Scrolling

A question I've been asked a few times is how to keep headings in view when you scroll down or across a large spreadsheet.<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SjtWUF4T08I/AAAAAAAAEt8/PGuFYZ3YIAQ/s1600-h/20090619a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5348963885608326082" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SjtWUF4T08I/AAAAAAAAEt8/PGuFYZ3YIAQ/s400/20090619a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 251px;" /></a>Here I've got a spreadsheet that records the number of views my photos get daily at my <a href="http://www.flickr.com/photos/bispham2/">Flickr account</a>. Every day I look at the stats on my account and in the spreadsheet I enter the number of views per day and the number of photographs I have stored there. From these two pieces of information the spreadsheet can work out the total number of views by adding the total from the previous day to the daily number of views and the average views per photo by dividing the total views by the number of photos.<br /><br />However over the course of a year or two there are so many entries (days) that the column headings would normally disappear off the top of the screen when you scroll down.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/SjtXlevVcXI/AAAAAAAAEuE/znGhpeXcGIg/s1600-h/20090619b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5348965283850973554" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/SjtXlevVcXI/AAAAAAAAEuE/znGhpeXcGIg/s400/20090619b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 251px;" /></a>To stop this happening I've used the <em>Freeze Panes</em> function of Excel to stop the top two rows from scrolling. Those two rows contain the headings and remain on screen whilst the rest of the rows scroll.<br /><br />To start, select the cell underneath and to the right of the rows and columns you want to keep in view. In my example I only want to freeze the top two rows, not any columns at the left, so the cell I've selected is A3.<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SjtYaVyCBrI/AAAAAAAAEuM/V3x7Q0iok2c/s1600-h/20090619c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5348966191979431602" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SjtYaVyCBrI/AAAAAAAAEuM/V3x7Q0iok2c/s400/20090619c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 251px;" /></a>Then I select the <em>View</em> tab from the menus at the top.<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SjtYruk1jII/AAAAAAAAEuU/5PmDXltGF6A/s1600-h/20090619d.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5348966490692750466" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SjtYruk1jII/AAAAAAAAEuU/5PmDXltGF6A/s400/20090619d.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 251px;" /></a>Finally I select one of the options from the <em>Freeze Panes</em> icon.<br /><br />Note that once you have frozen some headings, the options change to include an <em>Unfreeze</em> option.<br /><br />Now I can scroll down as far as I need to and can still see the column headings.

Diposting oleh Abdullah Syafii

Adding Pictures to a Word Document

Have you ever looked at a book containing photos and thought, "<em>I'd like a book of my own photos</em>"?<br /><br />Well with Microsoft Word, inserting photos or pictures of any kind into a document is very easy. However, there are a few things you should know. You can very soon use up a lot of the memory in your computer doing this, so let's have a look at how to create your book, but not let the computer run out of memory.<br /><br />First of all let's understand what I mean by the word <em>memory</em>. It's easier to begin with what I don't mean. I don't mean the disk space or storage space - the disk drive where you computer stores your information and documents when you save them. What I mean is the internal memory of the computer, known as the RAM, that it uses to temporarily store all the things you are currently doing and all the things the computer is doing by itself in order to work.<br /><br />When the internal memory gets too low the computer slows down, because it runs out of space to carry out its normal functions; like checking the keyboard to see if you've pressed a key. It slows down because if the memory is too full it has to save a bit of information to the temporary space on your disk drive so it can load back the bit of information it needs to check the keyboard and then it can forget that bit again and go back and reload the information it saved to the disk - until it is time to check the keyboard again. It checks the keyboard a lot... That's a silly example but it helps to illustrate my point.<br /><br />The next thing you should know is that when you open a piece of software, whether it's Word, Excel or you open a program to play music on the computer in the background whilst you're working, the software takes up a part of the internal memory of your computer. That's before you open any documents or music files.<br /><br />Opening a document uses up another chunk of internal memory the size of which depends on how large the document is. So opening lots of documents at once uses up more and more memory until you start to close them.<br /><br />Now, let's get back to our photo book. We open Word, which takes up a bit of memory and then we open a document which takes up a bit more. Every time we type a letter the document size increases. And every time we insert a photo it increases by a lot. So what we need to do is keep the overall size of the document down so that the computer doesn't start to run slowly. If it runs out of memory altogether the computer will <em>freeze</em> or <em>crash</em> and you may be forced to switch it off and on again - which will lose any work you haven't saved.<br /><br />If we were going to have a book with 300 pages each containing a couple of photos and some text describing what was on each page you would need to split the book into several documents. When they are printed out you can combine them all together again so by saving, say, 10 or 20 pages to a document and having 10 or 15 documents as parts or <em>chapters</em> of the book, you would be certain that the computer would not run out of memory.<br /><br />But we can do even more than that.<br /><br />First let's go and find a picture on the Internet that we want in our book. You should note that there is copyright on every photo on the Internet so you may need to ask permission or find one that already has permission granted for you to use it.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/SghsDpoLeuI/AAAAAAAAEY4/hgl01YsECdE/s1600-h/20090511a.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334632568590138082" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/SghsDpoLeuI/AAAAAAAAEY4/hgl01YsECdE/s400/20090511a.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 245px;" /></a>So I'm going to use one of my own here and it's stored on my account at <a href="http://www.flickr.com/photos/bispham2/2700943648">Flickr</a>. I allow anyone to download my photos but they cannot be used for profit (which means no publishing by a profit-making organisation or use for advertising), they must be attributed (you have to say that it was taken by John Burke) and you cannot alter the photos in any way.<br /><br />There are several ways to insert the photo into a Word document so I'm going to do the same thing in several ways and then save the document each time and then we'll have a look at the size of those documents.<br /><br />First we'll open a Word document and type some text which will be the same text in each document.<br /><br />For the first document I'm just going to go to the Flickr page, <a href="http://computerbasicsforfree.blogspot.com/2008/11/just-right-click.html">right-click</a> the photo and <em>copy</em> it and then go back to the Word document and <em>paste</em> it after the text. Then I'm going to save the document with the name <strong>tram photo 1.doc</strong>. It is 150 Kilobytes in size (150KB).<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/SghsMRY4RVI/AAAAAAAAEZA/MXLyoprRKDo/s1600-h/20090511b.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334632716702336338" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/SghsMRY4RVI/AAAAAAAAEZA/MXLyoprRKDo/s400/20090511b.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 284px;" /></a>Now I'm going to open a new Word document and type exactly the same text but this time instead of copying and pasting the photo, I'm going to right-click the photo on the Flickr website and choose the <em>Save Picture As...</em> option and save it to my hard drive. <br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/SghsaPsu7wI/AAAAAAAAEZI/neN16v_lW3k/s1600-h/20090511c.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334632956766908162" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/SghsaPsu7wI/AAAAAAAAEZI/neN16v_lW3k/s400/20090511c.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 396px; height: 271px;" /></a>Then I'll insert the picture from my hard drive by choosing the <em>Insert</em> tab in Word and clicking the <em>picture</em> option. If you have an older version of Word, click the <em>Insert</em> menu, then choose <em>Picture</em> and then <em>from file...</em>.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SghsiQIXX8I/AAAAAAAAEZQ/e4HaMGqIl5I/s1600-h/20090511d.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334633094321758146" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SghsiQIXX8I/AAAAAAAAEZQ/e4HaMGqIl5I/s400/20090511d.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 244px;" /></a>You can now browse to find the file you saved and choose that. It will be placed into the Word document where your cursor point (the mouse icon) is.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sghss3y286I/AAAAAAAAEZY/g0hJLH4UK0c/s1600-h/20090511e.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334633276767663010" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sghss3y286I/AAAAAAAAEZY/g0hJLH4UK0c/s400/20090511e.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 311px;" /></a>It looks bigger than it did when we pasted it, doesn't it? Never mind, we'll now save this document as <strong>tram photo 2.doc</strong>. It saves as a file 150KB in size - exactly the same as copying and pasting!<br /><br />Just to keep the documents the same I'll click and drag the photo to shrink it to the size we had before. Even better - I'll right-click the picture in the first document and find out exactly how big it was and alter the picture in the second file to be exactly the same size.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sghs29riDQI/AAAAAAAAEZg/J9jufodfgec/s1600-h/20090511f.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334633450146237698" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sghs29riDQI/AAAAAAAAEZg/J9jufodfgec/s400/20090511f.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 265px;" /></a><a href="http://2.bp.blogspot.com/_i9xWjDR4D-E/SghtAH-Hr5I/AAAAAAAAEZo/ciWB2xgrRVM/s1600-h/20090511g.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334633607527378834" src="http://2.bp.blogspot.com/_i9xWjDR4D-E/SghtAH-Hr5I/AAAAAAAAEZo/ciWB2xgrRVM/s400/20090511g.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 321px;" /></a>Then I'll save it again as <strong>tram photo 3.doc</strong>. It saves as a file 150KB in size - exactly the same as when the photo was bigger. So that means if we used a really big photo from the Internet but wanted it small in the book, it would still be adding a hefty size to the file.<br /><br />There must be a better way of doing things. Perhaps if we used a photo editing piece of software to re-size the picture down to the size we wanted before inserting it? You can use any software you like. Common photo-editing software include <em>Adobe Photo Shop</em> and <em>Paint Shop Pro</em>. Both have their supporters. I have used <em>Paint Shop Pro</em> for years - it came as an old version on the front of a magazine for free...<br /><br />If you have none, then Windows has something called <em>Paint</em> that will do the job. You find it from the <em>Start</em> menu, <em>All Programs</em> and then <em> Accessories</em>. Open it and the copy the photo from Flickr and paste it into <em>Paint</em>.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SghtJ1yRKgI/AAAAAAAAEZw/tcKSE4dk92Q/s1600-h/20090511h.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334633774444521986" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SghtJ1yRKgI/AAAAAAAAEZw/tcKSE4dk92Q/s400/20090511h.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 300px;" /></a>Drop down the <em>Image</em> tab and choose <em>Resize/Skew</em>. A bit of experimenting with the sizes will soon tell you what size your photo needs to be. Then go back to the <em>Image</em> tab and select <em>Crop</em>. Then save the photo somewhere on your hard drive making sure that you save it with a filetype of JPEG which compresses the filesize of the image.<br /><br /><a href="http://3.bp.blogspot.com/_i9xWjDR4D-E/SghtR8wBTAI/AAAAAAAAEZ4/rsS-XT_lYHY/s1600-h/20090511i.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334633913753095170" src="http://3.bp.blogspot.com/_i9xWjDR4D-E/SghtR8wBTAI/AAAAAAAAEZ4/rsS-XT_lYHY/s400/20090511i.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 384px;" /></a>Now I'll go back to Word and open a new document and type exactly the same words in again and now I'll use the <em>Insert</em> tab to insert the saved photo from <em>Paint</em>. I resized it to exactly half the original width and height by the way, which makes the picture 1/4 of the original size. <br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/SghtZLw9AFI/AAAAAAAAEaA/_qSoT8p_RU8/s1600-h/20090511j.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334634038042624082" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/SghtZLw9AFI/AAAAAAAAEaA/_qSoT8p_RU8/s400/20090511j.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 236px;" /></a>If you see something like this when you insert the picture...<br /><br /><a href="http://1.bp.blogspot.com/_i9xWjDR4D-E/Sghtg3fLYYI/AAAAAAAAEaI/BdwR0rxQoqU/s1600-h/20090511k.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334634170038313346" src="http://1.bp.blogspot.com/_i9xWjDR4D-E/Sghtg3fLYYI/AAAAAAAAEaI/BdwR0rxQoqU/s400/20090511k.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 301px;" /></a>...you forgot to crop the photo or you clicked the mouse somewhere to deselect the area of the photo before you cropped. When you resize the photo it simply makes the picture smaller but in an area equal to the original.<br /><br />And the proof of the pudding finally is here in a look, using the detailed view of Windows Explorer, at the folder where I saved all the files including the photos.<br /><br /><a href="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sghtot7TSHI/AAAAAAAAEaQ/eYBGtzRlLJM/s1600-h/20090511l.jpg"><img alt="" border="0" id="BLOGGER_PHOTO_ID_5334634304910870642" src="http://4.bp.blogspot.com/_i9xWjDR4D-E/Sghtot7TSHI/AAAAAAAAEaQ/eYBGtzRlLJM/s400/20090511l.jpg" style="display:block; margin:0px auto 10px; text-align:center;cursor:pointer; cursor:hand;width: 400px; height: 196px;" /></a>Those file sizes are fairly small but if you start adding photos that have been saved straight from your camera they can be huge. Add a dozen of those to a Word document and the filesize just keeps adding up - and taking the internal memory of your PC.<br /><br />In a future entry I'll show how to wrap text around the photographs. Start creating your memoires now! Before your own memory goes...!!!

Diposting oleh Abdullah Syafii